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Security Company Insurance Renewal Checklist
A renewal checklist for security firms preparing wage roll, guard numbers, claims history, contracts, SIA records, vehicles, key holding and cyber evidence before renewal.
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Security Company Insurance Renewal Checklist
Security company insurance renewals are often harder than new-business quotes because insurers can see how the risk has changed. Rising wage roll, more guards, new contracts, claims, door supervision, retail security, key holding, patrol vehicles, CCTV systems or subcontractors can all change the renewal outcome. This checklist helps security firms prepare the information insurers usually need before terms are negotiated.
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Download the Security Insurance Renewal One-Page Checklist PDFSecurity Insurance Renewal Checklist Table
Use this checklist to prepare a renewal pack before the insurer or broker requests missing information.
| Renewal Area | Information To Gather | Why Insurers Ask | Useful Evidence |
|---|---|---|---|
| Business size | Turnover, wage roll, guard count, supervisor count and office staff. | Shows the scale of liability and employers' liability exposure. | Payroll report, wage roll estimate and organisational chart. |
| Activity split | Guarding, door supervision, events, retail, key holding, patrols, CCTV, alarm response and close protection. | Different activities attract different insurer appetite and exclusions. | Revenue/wage split and client list by service type. |
| SIA and training | Licence checks, training matrix, vetting and supervisor audits. | Supports compliance, staff quality and defence of allegation-led claims. | SIA register, training records and audit notes. |
| Claims history | Five-year claims data, reserves, settlements, open claims and declined claims. | Insurers price frequency, severity and unexplained claims carefully. | Claims experience, incident narratives and remedial actions. |
| Contracts | Required limits, indemnities, response times, subcontractor wording and additional insured requests. | Contract wording can create wider obligations than the policy covers. | Sample contracts and clause review notes. |
| Vehicles | Vehicle schedule, drivers, convictions, motor claims, telematics and response use. | Patrol and response vehicles can materially change motor and liability risk. | Vehicle list, driver checks and claims run. |
| Keys and client property | Key holding, access fobs, alarm codes, stock, cash, plant or restricted areas. | Client-property access affects theft, fidelity and key-loss exposure. | Key register, storage procedure and access logs. |
| Cyber and monitoring | CCTV, access control, patrol systems, backups, MFA and breach response. | Connected security services create data and operational failure risk. | Cyber controls summary and supplier list. |
Renewal information should be accurate and consistent with the policy schedule, statement of fact, client contracts and declared activities.
Start The Renewal Review Early
Security renewals are easier to market when the broker has enough time to explain the account, challenge insurer assumptions and collect missing evidence.
90 To 60 Days Before Renewal
- Confirm the renewal date, current insurers, current limits, excesses, warranties, exclusions and claims position.
- Update wage roll, turnover, guard count, supervisor count, office staff, drivers and subcontractor exposure.
- Split activities by guarding, door supervision, retail, events, construction sites, mobile patrols, key holding, CCTV monitoring, alarm response and close protection.
- Identify new contracts, lost contracts, changed duties, new locations and any activities not shown on last year's statement of fact.
- Collect claims history and begin writing a clear explanation for every open, reserved, declined or settled claim.
45 To 30 Days Before Renewal
- Send insurer-ready evidence: SIA checks, training matrix, assignment instructions, incident logs, vehicle controls, key procedures and cyber controls.
- Review client contracts for required limits, indemnity wording, additional insured requests, response times and subcontractor obligations.
- Check whether current policy limits still match facilities management, retail, venue, construction or local-authority contracts.
- Prepare a narrative showing what changed after claims, complaints, near misses or insurer risk-management recommendations.
- Agree which markets should be approached and whether the account needs a detailed underwriter presentation.
Unsure if this is covered? Ask for a security insurance review before you rely on the wording.
Ask A Broker For A Security Insurance ReviewGet Security Company Insurance Quotes
Tell us about your guards, contracts, SIA activities, vehicles, claims history and required limits so the quote can be shaped around the actual security work.
Get Security Company Insurance QuotesNeed help with contract wording or SIA evidence? Get insurance quote
What To Update Before Renewal
A renewal submission should show what the security company does now, not what it did when the previous policy started.
Operational Updates
- Current staff numbers, wage roll, turnover, payroll split and subcontractor spend.
- SIA licence controls, vetting, right-to-work checks, training records and supervisor audits.
- New services such as door supervision, event security, retail loss prevention, key holding, alarm response, CCTV monitoring or close protection.
- New vehicles, driver checks, motor claims, telematics, response duties and overnight parking arrangements.
- Key registers, patrol verification, bodycam/CCTV retention, incident reporting and escalation process.
Insurance Updates
- Policy sections needed: PL, EL, PI, cyber, management liability, fidelity guarantee, legal expenses and fleet.
- Required limits in client contracts and whether limits increased during the year.
- Exclusions or endorsements that caused concern, including assault, wrongful arrest, theft, keys, subcontractors or contract liability.
- Claims reserves, payments, incident causes, remedial action and evidence that risk controls improved.
- Any insurer surveys, risk requirements, declined claims or conditions that need resolving before renewal.
Unsure if this is covered? Ask for a security insurance review before you rely on the wording.
Ask A Broker For A Security Insurance ReviewGet Security Company Insurance Quotes
Tell us about your guards, contracts, SIA activities, vehicles, claims history and required limits so the quote can be shaped around the actual security work.
Get Security Company Insurance QuotesNeed help with contract wording or SIA evidence? Get insurance quote
SIA And Contract Insurance Requirements
SIA licensing does not make every insurance section automatically mandatory, but licensing, approved-contractor standards and client procurement often create practical insurance requirements.
Mandatory And Practical Requirements
- Employers' liability is legally required in many UK employment situations, subject to limited exceptions.
- Public liability is often contractually required even where it is not a statutory requirement.
- Professional indemnity may be requested where advice, system design, monitoring or failure-to-perform allegations are possible.
- Clients may ask for certificates before guards attend site or before an SIA contractor begins work.
Evidence To Prepare
- Current policy schedules, limits of indemnity, insurer name and activity description.
- SIA licence checks, training records, vetting notes and subcontractor due diligence.
- Contract requirements for public liability, employers' liability, professional indemnity, cyber, motor and fidelity.
- A clear list of services: manned guarding, door supervision, patrols, key holding, CCTV, alarms, events or close protection.
Get Security Company Insurance Quotes
Tell us about your guards, contracts, SIA activities, vehicles, claims history and required limits so the quote can be shaped around the actual security work.
Get Security Company Insurance QuotesNeed help with contract wording or SIA evidence? Get insurance quote
How A Renewal Checklist Can Help With Rising Premiums
A renewal checklist does not guarantee a lower premium, but it can reduce uncertainty, referral delays and unnecessary loadings caused by missing or unclear information.
- Clear wage roll, turnover, guard count and activity splits help insurers price the actual risk rather than assuming the worst.
- Explained claims with evidence of remedial action can improve insurer confidence.
- Contract, exclusion and limit reviews can prevent buyers paying for unsuitable cover or missing required sections.
- A stronger renewal pack can make it easier to compare premium, excess, exclusions and insurer appetite rather than focusing only on price.
Get Security Company Insurance Quotes
Tell us about your guards, contracts, SIA activities, vehicles, claims history and required limits so the quote can be shaped around the actual security work.
Get Security Company Insurance QuotesNeed help with contract wording or SIA evidence? Get insurance quote
Frequently Asked Questions
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When should a security company start its insurance renewal?
Many security firms should start 60 to 90 days before renewal, especially where there are claims, new contracts, higher limits, key holding, door supervision, event security, vehicles or subcontractors.
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What documents are needed for a security insurance renewal?
Common documents include wage roll, turnover, guard count, activity split, SIA records, training matrix, claims history, contracts, incident logs, vehicle schedule, key holding procedures, subcontractor evidence and cyber controls.
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Why has my security company insurance premium increased?
Premium can rise because of claims, wage roll growth, more guards, higher limits, new activities, retail or event exposure, key holding, vehicles, subcontractors, insurer appetite changes or contract wording.
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Can claims be explained at renewal?
Yes. Insurers usually want to understand the cause, reserve, settlement, current status and remedial action for each claim. A clear claims narrative can be much stronger than an unexplained claims printout.
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Should security companies compare exclusions at renewal?
Yes. Renewal comparison should review exclusions, excesses, limits, warranties and subjectivities, not just premium. A cheaper policy can be weaker if it restricts key activities.
Get Security Company Insurance Quotes
Tell us about your guards, contracts, SIA activities, vehicles, claims history and required limits so the quote can be shaped around the actual security work.
Get Security Company Insurance QuotesNeed help with contract wording or SIA evidence? Get insurance quote